4. Workspace and rubrics
Once you have become a member of a project workspace (cf. 3. “Workspace membership”), you can start exploring the workspace. Each workspace is divided into different rubrics. They are displayed as a bar on the left-hand side (cf. Fig. 4). If you are accessing the portal from a mobile device or other narrow type of screen, this bar might only display the rubric symbols. The following section will explain the individual rubrics.
Fig. 4: Rubric bar
Entry page: Select this rubric to see an overview of the active workspace. It contains a list summarizing the latest content from the other rubrics.
Announcements: This rubric shows you announcements created by other members of the workspace. You can also add your own announcements.
Dates: This rubric contains an interactive calendar. It might already contain some dates relating to the workspace topic. If the workspace accompanies a seminar, the calendar might show you the dates of the sessions, for example.
Tasks: Select this rubric to set tasks and provide instructions for their completion. Members can specify how much time they spent completing each task.
Materials: Use this rubric to upload materials that are relevant to your project. You can upload files of any format. Choose images, videos, and texts that will enhance the workspace and upload them to your own material entry. Material entries can be divided into various sections. Refer to the tutorial entitled “Setting up materials” for more details.
Fig. 5: Adding a material entry
Discussions: The “Discussions” rubric is similar to the “Materials” rubric. It is primarily intended for discussion, but you can also upload files. Each discussion thread contains a text field. This is where you can submit your contribution to the discussion.
Members: Navigate to this rubric to view a list of all members of the current workspace. This section gives you access to other members’ public profiles. You can also send them emails. The workspace moderators manage the registered participants in this rubric
Groups: In the “Groups” rubric, members of a project workspace can form subgroups. This is useful for tutorials, working groups, and individual topics. Groups can also set up a group workspace, which will be part of the project workspace but protected with a password. Group workspaces have the same functions as project workspaces, but only group members can enter and use them. A workspace moderator might have to activate this rubric before it shows up in the list of rubrics. Refer to the tutorial entitled “Group workspaces” for more details.
Settings: Only visible to workspace moderators. This rubric contains an overview of all settings, divided into various menus (on the left). Only the creator and moderator(s) of a project workspace can configure it. CommSy gives moderators various options for adjusting their project workspaces to their own needs and those of the group. Refer to the tutorial entitled “Workspace settings” for more details.